FAQ
Construction management, answered for owners
Straight answers about OwnerLogix, the owner's representative role, and how owner-side software fits alongside the tools your contractors already use.
OwnerLogix is construction management software for the owner's side of a project. These are the questions owners and owner's representatives ask most often when evaluating it. For a full walkthrough of the platform, see the features page.
What is OwnerLogix?
OwnerLogix is construction management software built for the owner's side of a project — project owners and owner's representatives running capital construction programs. It gives owners their own command center: a portfolio view of every active project, budget and total-project-cost tracking, schedule and milestone management, approval workflows with a complete audit trail, and owner reports that assemble themselves from live data. Project information enters through three doors — a Procore connection, CSV import, or manual entry — so you are not locked into any one source system. Unlike contractor-facing platforms, OwnerLogix is organized around the questions an owner asks: where does the program stand, what needs my attention, and what do I report to leadership this month?
See everything OwnerLogix doesWho is OwnerLogix built for?
OwnerLogix is built for owner's representatives, in-house project owners, facilities and capital-project directors, and the teams that oversee construction on the owner's behalf. It fits organizations running anywhere from a single project to a portfolio of capital programs — institutional owners, public agencies, real estate developers, and healthcare or education facilities groups, along with the owner's-rep firms that manage projects for them. Access is granted per project with three roles (admin, editor, and viewer), and outside consultants can be given a restricted scope that shows schedule and oversight but never the owner's financials. It is not built for general contractors managing field execution; it is built for the people the contractor reports to.
What is the difference between OwnerLogix and Procore?
Procore is a construction management platform built primarily for general contractors and the teams executing the work in the field — drawings, RFIs, submittals, daily logs, and field coordination. OwnerLogix is built for the owner's side of that same project: portfolio oversight, owner budget and total-project-cost tracking, approvals, and owner reporting. The two are complementary rather than competing — OwnerLogix connects to Procore so an owner can pull project data in while keeping their own command center, records, and reporting independent of the contractor's system. Where Procore answers how the work is being built, OwnerLogix answers how the owner's investment is performing and what the owner needs to decide.
Compare OwnerLogix to other toolsWhat is construction management software for owner's representatives?
Construction management software for owner's representatives is a platform designed for the people who manage a construction project on the owner's behalf, rather than the contractor who performs the work. It centralizes the owner's view of budget, schedule, approvals, documents, and reporting across one or many projects, so the owner's rep can track program health and answer to the owner or board without rebuilding the picture from spreadsheets each month. The defining difference from contractor tools is point of view: it is organized around the owner's decisions — funding, change approvals, and total project cost — not field production. OwnerLogix is purpose-built for this role.
How does an owner's rep track a construction project?
An owner's rep tracks a project across four fronts: budget, schedule, approvals, and documentation. In OwnerLogix, the budget carries baselines for every cost code, with change orders posting against budget, contingency, and prior commitments the moment they land, and variance computed per line item. The schedule tracks phases and milestones, surfaces items as they approach their due date, and logs every date revision. Approvals route automatically above a confirmation threshold the owner sets, and each decision writes an audit entry — who, when, and against which baseline — so the rep can show exactly how the program reached its current state.
What is an RFI in construction and how should owners manage them?
An RFI, or Request for Information, is a formal question raised during construction — usually by the contractor or a subcontractor — to clarify something ambiguous or missing in the drawings, specifications, or contract documents. RFIs matter to owners because unanswered or slow RFIs can stall work, drive change orders, and create schedule delays, so timely responses protect both cost and schedule. The RFI log and the design team's responses live in the contractor's field system; the owner's role is to monitor RFI volume and turnaround and watch for RFIs that signal a coming change. OwnerLogix gives owners that oversight view — RFI status and aging as a risk signal — and posts the downstream impact automatically: when an RFI becomes a change order, that change hits your budget and contingency where you and your board can see it.
What is a submittal in construction and how do owners track them?
A submittal is documentation a contractor or supplier provides for the design team's and owner's review before a material, product, or assembly is fabricated or installed — shop drawings, product data, samples, and the like. Submittals matter to owners because an approved submittal is the record that what gets built matches what was specified, and a slow submittal review can delay procurement and the schedule. The submittal log and the review workflow (approved, revise-and-resubmit, rejected) run in the contractor's field system with the design team. OwnerLogix gives the owner the oversight angle — visibility into submittal status and aging as a schedule-risk signal — while the field workflow stays with the contractor and design team.
How do owners manage contractors and subcontractors?
Owners and owner's reps manage contractors less by directing field work and more by controlling the commercial relationship: who is on the project, that their insurance is current, that their pay applications and change orders are justified and approved, and how they have performed. In OwnerLogix, a company directory holds every firm on your projects, certificates of insurance are tracked per company with expiration alerts, and per-company reviews let you rate firms across the projects they have worked on. Approvals and the audit trail govern what a contractor gets paid and when, against the budget baseline. The contractor's own field execution stays in their system; OwnerLogix is how the owner oversees the relationship.
See contractor and company managementHow do you manage a construction budget as a project owner?
As an owner, managing a construction budget means tracking the whole cost of the project — not just construction, but design, FF&E, financing, and contingency — against a baseline you can defend. In OwnerLogix, every cost code carries budget baselines with one active at a time and revisions kept, so you always know the original number and what changed it. Change orders post against budget, contingency, and prior commitments immediately; contingency draws and budget transfers are logged and voidable rather than silently edited; and variance is flagged per line item where you will see it. The result reconciles to the single total-project-cost number a board or lender asks about.
What documents should an owner's rep track during construction?
An owner's rep should keep the owner's authoritative copy of the records that prove how the project was funded, approved, and built: executed contracts and change orders, budget baselines and approvals, pay applications and invoices, schedule revisions, certificates of insurance, and the monthly owner reports. The reason is ownership of the record — when the project closes out or a contractor relationship ends, the owner needs a complete, independent history, not a login to someone else's system. OwnerLogix stores these in a document library organized by category, keeps versions, and tracks contractor insurance certificates with expiration alerts. At closeout the record stays yours, exportable at any time, even after a Procore connection ends.
How is owner's rep software different from contractor project management tools?
Contractor project management tools are built to run the work: field coordination, drawings, RFIs, submittals, daily logs, and crew productivity. Owner's rep software is built to oversee the work and protect the owner's interest: portfolio health, total project cost, change approvals, audit trail, and owner reporting. The data overlaps, but the point of view is opposite — the contractor is accountable for delivering the building, while the owner's rep is accountable for the investment and the decisions around it. OwnerLogix gives the owner's side its own system of record, so it does not depend on the contractor's tools to know where the money and schedule stand.
What does a construction management platform need to do for a capital program?
For a capital program — multiple projects funded and tracked together — a platform needs to roll every project up into one portfolio view, track total project cost across hard, soft, and contingency classes, enforce approval thresholds with an audit trail, and produce owner reporting on a schedule. It also needs role- and project-scoped access so each stakeholder sees only what they should, and it needs to keep the owner's records independent and exportable for the life of the program. OwnerLogix is built around these requirements: a portfolio dashboard that surfaces what needs attention, owner-side budget and approval tracking, automated reports, and permanent owner-owned records at closeout.
How do you manage multiple construction projects at the same time?
Managing multiple projects at once requires a single screen that ranks them by what needs your attention, not a folder you open one project at a time. In OwnerLogix, the portfolio dashboard shows every active project on one roster with budget, schedule, approvals, and a health signal that rolls up from live data, plus a needs-your-attention lane that surfaces the projects slipping or over-threshold first. Each row links straight to the full project record behind it. That lets an owner's rep run a program of projects from one place and spend the week where the risk actually is.
What reporting does an owner need from a construction project?
An owner needs reporting that answers the board's questions without manual assembly: current budget and total project cost, variance and change activity, schedule status and slips, approvals, and contingency remaining. OwnerLogix generates owner reports weekly, biweekly, or monthly, prefilled from the live project record and delivered as a PDF and a web view to each client's recipient list. On Business plans the report carries your firm's name and logo instead of ours. Because the report is built from the same data you manage day to day, the monthly owner update stops being a spreadsheet exercise.
Does OwnerLogix work with Procore?
Yes. OwnerLogix connects to Procore so owners can pull project data into their own command center rather than re-entering it. It is designed to sit on the owner's side of a Procore project — you keep your portfolio view, budget tracking, approvals, and owner reporting in OwnerLogix while the contractor runs the work in Procore. Data can also enter through CSV import or manual entry, so OwnerLogix works whether or not a given project uses Procore. OwnerLogix is an independent product and is not affiliated with or endorsed by Procore.
How much does OwnerLogix cost?
OwnerLogix has flat, published pricing: Starter is $99 per month, Professional is $499 per month, and Business is $999 per month, with an Enterprise plan by agreement. Every plan includes a 30-day free trial — a card is required, but $0 is charged today. Plans differ mainly by the number of active projects and user seats, document storage, Procore integration, AI features, and report branding. The price on the page is the price you pay; there are no per-project or implementation fees.
See full pricingIs OwnerLogix a Procore alternative?
Not exactly — OwnerLogix is an owner-side complement to Procore, not a replacement for the contractor's field tools. If you are an owner or owner's rep who only needs the budget, approval, records, and reporting view, OwnerLogix can be the owner's system of record you run instead of working out of a contractor's login. But OwnerLogix does not replace field-level RFI, submittal, or drawing management; it connects to those systems and focuses on the owner's decisions, cost, and records. For owner-focused alternatives and how OwnerLogix compares to other tools, see the alternatives page.
OwnerLogix vs. the alternativesWho owns the project data in OwnerLogix?
You do. OwnerLogix is built on the principle that the owner keeps an independent, permanent record of their projects. You can export your data at any time, and at project closeout your records remain accessible even after a Procore connection ends or a contractor relationship closes. This is a core difference from depending on a contractor's platform, where access can end when the contract does.